Padel Club Finance & Accounting Software
See exactly what your club made today. Not at the end of the month.
Most padel clubs collect money in three or four different places — Playtomic transfers, POS cash, direct bank transfers, coaching fees — and try to reconcile it at month end. PlayLa brings your recorded revenue and expenses into one operating view, with reports for the period you choose. Know if today was profitable before you lock up.
Follow the money from a booking to a report
Bring recorded court revenue, counter sales and expenses into one operating view, then export the figures your accountant needs.
Illustrative workflow, sample data.
Review recorded revenue
Choose a date range and review booking, POS and other recorded revenue. Agree on the source of each income stream when you also use an external booking platform.
- Court revenue
- $800.00
- POS revenue
- $200.00
- Recorded revenue
- $1,000.00
Record operating costs
Enter expenses with a category and supporting details. Review the period and payment status so the report reflects the records you actually intend to include.
- Example expense
- Equipment maintenance
- Amount
- $300.00
- Category
- Repairs
Review and export
Review the report and payment-method breakdown before exporting. Reconcile recorded transactions with your bank and payment-provider statements as part of your closing process.
- Revenue in this example
- $1,000.00
- Recorded costs
- $300.00
- Difference before other costs
- $700.00
Questions to answer in your trial
Is this a replacement for statutory accounting?
PlayLa helps you manage operating records and reports. Your accountant should confirm how those records feed into your statutory accounts, taxes and existing accounting software.
Can I export reports?
The reporting screen supports a CSV export for the selected reporting view. Use the trial to check the columns and period with your accountant before relying on an export workflow.
Does a recorded payment prove the bank received it?
A recorded payment and a bank settlement are different records. Reconcile them with your payment-provider and bank statements, including fees, refunds and settlement timing.
Can I compare my court revenue plan with actual activity?
Use the free court revenue calculator to model your assumptions, then compare that plan with your recorded bookings and operating reports over the same period.
At a glance
- Revenue — booking and POS
- Expenses — category tracking
- Invoices — branded documents
- CSV — report exports
What it gives your club
- Live profit & loss — Revenue from bookings, POS, coaching, and external sources against all logged expenses. Gross margin, net margin, and daily averages updated in real time.
- Expense tracking — Log expenses by category with multi-line items, recurring templates for regular costs, and automatic stock deduction when goods are purchased.
- Professional invoices & quotes — Generate branded invoices and quotes with line items, tax, and discounts. Email delivery, PDF download, and payment status tracking per document.
- Tax rate configuration — Configure one or more tax rates per product category. Taxes are calculated automatically on every sale and invoice and reported separately in finance exports.
- Member wallet ledger — Every wallet top-up and deduction is a ledger entry. Reconcile member wallets against bank transfers in the finance module, not on a separate spreadsheet.
- CSV export for accountants — Export any time period — by day, week, month, or custom range — in clean CSV format. Sales, expenses, invoices, and tax in separate sheets your accountant can actually use.
How it works, in detail
A P&L your accountant will recognise
PlayLa does not just show you revenue totals. It shows you a structured profit and loss statement with revenue by category, cost of goods, gross profit, operating expenses by category, and net operating income — updated as each sale and expense is recorded. This is the format your accountant needs, available any time without waiting for month-end.
- Revenue breakdown: bookings, POS (F&B, pro-shop, other), coaching, external
- Cost of goods: POS items at purchase cost with margin per category
- Operating expenses by category (rent, wages, utilities, marketing, maintenance, etc.)
- Gross profit and gross margin percentage
- Net operating income with trend vs prior period
- Daily, weekly, monthly, and custom date range views
Expense tracking that matches how clubs actually spend
Padel clubs have recurring costs (rent, utilities, staff), irregular costs (equipment repairs, marketing campaigns), and purchase costs that should reduce stock (beverages, pro-shop items). PlayLa handles all three in one expense module.
- Multi-line expense entries with category, description, and supplier
- Recurring expense templates (auto-fill monthly costs in seconds)
- Purchase entries that automatically add received stock to inventory
- Attachment upload for receipts and invoices from suppliers
- Approved vs pending expense states for multi-person clubs
- Tax deductible flag per expense for accountant export
Invoices and quotes that look professional
Whether you are invoicing a corporate member for a monthly contract, quoting an event organiser for court hire, or billing a coaching client for a training block, PlayLa generates branded documents in seconds. Your logo, your colors, your payment details — not a generic template.
- Branded invoice and quote templates with your logo and colors
- Line items with quantity, unit price, discount, and tax
- Multiple tax rates per invoice
- Email delivery directly from the PlayLa dashboard
- Invoice status: draft, sent, viewed, paid, overdue
- Automatic payment reminders for overdue invoices
Know if your club is profitable before you leave today.
Set up your expense categories, add your first cost, and watch your P&L come together. Free for 14 days.
Common questions
Does PlayLa replace my accounting software?
PlayLa handles the operational accounting layer — tracking revenue, expenses, invoices, and P&L. For statutory accounts and tax filing, you will still use an accountant and possibly dedicated software. PlayLa's CSV exports are designed to give your accountant exactly what they need without manual re-entry.
Can I track multiple revenue streams — bookings, POS, coaching, external?
Yes. PlayLa consolidates booking revenue (from your own system), POS sales, coaching session payments, and any external revenue you log manually (bank transfers, sponsorships, events) into one P&L. You can see the breakdown by source in the finance dashboard.
How does the multi-currency support work?
You select your club's currency during setup. All prices, wallet balances, reports, and invoices are denominated in that currency automatically. PlayLa supports 15+ currencies including USD, EUR, GBP, IDR, AED, MYR, and others. Each club on the platform picks its own currency independently.
Can I see yesterday's P&L and compare it to the same day last week?
Yes. The finance dashboard includes comparison views — today vs yesterday, this week vs last week, this month vs last month. You can also set a custom date range and compare any two periods side by side.